Feature Summary

Earlier, there was no structured way to track the number of vials collected per sample or order. This often led to confusion during accessioning or when labs exchanged samples—especially in home collections and camps.

With this update, users can now:

  • Record how many vials are collected per sample.

  • Track vial counts throughout the sample lifecycle—from collection to lab receipt.

  • Prevent insufficient sample issues and reduce manual follow-ups.

How the Feature Works

Step 1: Set Up Configuration

Before users can start tracking vials, the system needs to be configured:

✅ Sample Master

  • Set the maximum vial quantity per sample type.
    (e.g., Serum vial– Max 30 ml)

✅ Test Master

  • Define minimum sample quantity required per test and sample type.
    (e.g., LFT on serum – needs 10 mL)

Step 2: During Collection (Billing / Accession)

  • The user records the number of vials collected per sample type.

  • If the collected quantity is insufficient for the ordered tests, the system shows an alert immediately, allowing the technician to collect more then and there.

Step 3: Accessioning

  • Vial count is displayed alongside the sample type.

  • Helps the lab team verify expected quantities and track missing vials upfront.

Step 4: Batch Processing (Lab-to-Lab Transfers)

  • While creating a batch, the system shows vial count per sample type.

  • The receiving lab can verify received vials against what's expected.

  • Ensures accountability and reduces mismatch escalations.

Real-Life Scenario

Let’s say a technician is assigned to collect samples for:

  • Total Protein (needs 10mL in serum)

  • LFT (needs 10 mL in serum)

  • Lipid Profile (needs 10 mL in serum)

At Home Collection:

  • Technician collects 3 serum vials. 

  • Inputs vial count during billing or on the sample collection screen.

At the Lab:

  • Accessioning staff sees the expected vials on screen.

  • No confusion about how many samples should arrive.

During Batch Creation:

  • System shows 3 vials to be sent.

  • Receiving lab sees the same on their end and confirms.


Result:
No missing vials. No call-backs. Everyone knows exactly what was collected and what's expected.


Demo Link:

https://drive.google.com/file/d/1WTplxQSA8eAKYJ0FQ_rlHLRu8tmyy5yj/view?usp=sharing